Why Hosted MS Exchange Can Be a Great Fit for Your Small Business
More and more small businesses are looking to hosted email solutions as a convenient, cost-saving alternative to on-site solutions. But we’re not talking about gmail or yahoo; we’re talking about robust, business-grade solutions. With Hosted Exchange we can strategically place the complete Microsoft Email platform in the cloud, making it an all-in-one business email solution from maintenance and redundancy to flexibility and seamless scalability.
Benefits of Migrating
For small businesses with limited IT resources, hosted solutions like Microsoft Exchange eliminate the majority of administrating and maintaining an on-site exchange server. Just like any Microsoft operating system, there’s a need for constant security updates and new OS versions, making it a full time job to keep up with what is or isn’t compatible. With rapid changes in technology, servers may have 3-5 years before it’s time to upgrade, but can you really get achieve your ROI within that amount of time?
Your business would no longer have need for ongoing maintenance; managing email accounts, storage, data usage, security policies, etc. Adjusting your user base, adding a 3rd party applications, discerning email encryption and many other elements; they’re no longer components that you have to concern yourself with.
When it comes to budgeting and cost savings, you can expect to see a substantial decrease in on-going expenditures. Hosted Exchange plans provide a pay-as-you-go model. Your costs stay the same every month and only increase or decrease depending on variables such as adding or removing users and certain features. This model eliminates surprise costs such as break-fix items. With this, you can set aside budgets and plan in advance for changes.
Finally, employee flexibility has minimal bounds in or out of the office. Mobile devices, web browsers, Microsoft Outlook; these are all seamless integrations enabling seamless communications from anywhere with a cell signal or internet access. Not only will documents be handled off-site, but so will emails, calendars, contacts, instant messaging, and video conferencing.
Fortunately, for businesses that already use Microsoft products will have an easier time migration from an on-premise solution to Hosted Exchange. For example, Microsoft's Exchange Administration Center lets you perform a cutover migration for smaller Exchange installations, which seamlessly and automatically moves on-site Exchange mailboxes to the cloud. It provisions new mailboxes; copies messages, contacts, and calendar items; and synchronizes new messages every 24 hours until the migration is complete. While the total time needed depends on the size of your Exchange installation and network capacity, a small migration can take less than a day.
Interested in discussing a Hosted Exchange solution for your business? Give us a call at 619-473-5600 or simply contact us and one of our IT experts can help you get the ball rolling.